A message to those who want more hours
Staff who want extra shifts put themselves on a list. When you publish an open shift, they get a message, and the first to take it has it.
A small team, many part-timers and a week that moves with timetables and exams. helloswap is the rota, and the place where shifts get swapped.
14 days free · no card to startWhen one of three people on a shift is away, a third of the shift is missing. Today the search for cover usually goes through a group chat.
When they can work changes with timetables and exams. Some want more hours and some fewer, and you only find out by asking.
It works until two people swap a shift in a message, and the sheet on the wall is no longer right.
Everything below is in the product today. A function marked Growth needs the Growth plan or Enterprise. The rest is in every plan.
Staff who want extra shifts put themselves on a list. When you publish an open shift, they get a message, and the first to take it has it.
Say how many people each shift needs on each weekday, and that one of them must be a barista or a key holder. The schedule shows every day against it.
Staff ask for holiday or a day off in helloswap and you decide. An approved day blocks shifts on it.
Copy the week from Excel or Google Sheets and paste it in. helloswap matches the names to your staff and creates the shifts as drafts for you to look over.
With a date of birth on the person, helloswap checks every shift against the rules for under-18s and refuses one that breaks them.
A shift is offered to one colleague or to the whole team in helloswap. You approve the swap, and the rota is right for everyone at once.
You pay per employee per month. There is no minimum and no base fee. The first 14 days are free and need no card.
Everything on this page is in every plan, Starter included.
See what is in each planNo. You pay per employee per month, with no minimum and no base fee. Starter is €3 per employee, so 6 people is €18 a month. The first 14 days are free and need no card.
Yes, on every plan. Add your people first, then paste the week from Excel or Google Sheets, or choose a CSV file. You see how it was read before anything is saved, and everything is created as drafts.
They tap “I'm sick” on the shift, which they can do for a shift today or tomorrow. You are told at once, the day is recorded as sick leave and the shift goes on the swap board for the colleagues who are free that day. It stays in the sick person's name until someone has taken it and you have approved. If nobody is free, you are told that too, and you can give the shift to someone on the schedule yourself.
When a person's date of birth makes them under 18, helloswap checks every shift against the rules for young workers: hours per day and per week, rest between shifts and the hours they may not work. These rules block; they are not warnings. A collective agreement or a sector rule can differ, and on the Enterprise plan you can change the figures.
Yes. Under Free tools there is a weekly schedule template as an Excel file and a printable PDF, with no sign-up.
14 days free, no card. Import your people from CSV and publish in an afternoon.