The Monday email
Every Monday each manager gets an email about the next seven days: open shifts, days short of staff and requests waiting for a decision.
A hotel does not close. helloswap plans day, evening and night shifts for each department and checks the rest in between.
14 days free · no card to startReception is staffed round the clock, so the rota has night shifts, and a night shift ends on another day than it starts.
Reception, housekeeping, kitchen and restaurant each have their own week and their own manager, and some people work in two of them.
Nights, weekends and public holidays often carry a supplement, and it has to reach payroll right.
Everything below is in the product today. A function marked Growth needs the Growth plan or Enterprise. The rest is in every plan.
Every Monday each manager gets an email about the next seven days: open shifts, days short of staff and requests waiting for a decision.
Staff clock in and out, and the hours worked sit next to the hours planned. Payroll gets a file for Danløn or Salary with hours and supplements, or a plain CSV.
A shift can run past midnight. helloswap checks the rest before the next shift and warns when someone has many night shifts in a row.
Reception, housekeeping and the restaurant each get their own schedule and their own manager. Someone who works in two departments has a main one and is added to the other.
A supplement can cover hours past midnight, for example 23:00 to 06:00, and the public holidays you list. Where two supplements cover the same hour, the one worth more counts.
An employee taps “I'm sick” on today's or tomorrow's shift. The manager is told, and the shift goes on the swap board for the colleagues who are free that day.
helloswap is in 24 languages. Each employee chooses their own, on the website and in the Android app.
You pay per employee per month. There is no minimum and no base fee. The first 14 days are free and need no card.
Several departments, supplements, time tracking and the payroll file are in Growth. Night-shift rules, sick calls, shift swaps and the Monday email are in every plan.
See what is in each planYes. A shift can end after midnight, for example 22:00 to 06:00. The rest rule counts from the hour the shift really ends, and a supplement for night hours is worked out hour by hour, on the day each hour falls on.
Yes, on Growth and up. A manager builds the schedule and decides shift swaps and time off for their own department. The company admin sees every department.
They tap “I'm sick” on the shift, which they can do for a shift today or tomorrow. You are told at once, the day is recorded as sick leave and the shift goes on the swap board for the colleagues who are free that day. It stays in the sick person's name until someone has taken it and you have approved. If nobody is free, you are told that too, and you can give the shift to someone on the schedule yourself.
No. Everything works in the browser on a phone. There is also an Android app on Google Play. On an iPhone, staff open helloswap in the browser and can add it to the home screen.
14 days free, no card. Import your people from CSV and publish in an afternoon.