Publish the event as open shifts
Create the shifts the event needs with nobody on them, and publish. Your crew see them on the swap board, and an open shift belongs to the first person who takes it, unless a working-time rule blocks it.
Every event is a one-off with its own crew and its own hours. helloswap lets you publish the shifts and have your people take them.
14 days free · no card to startOne week has a conference and two weddings, the next has nothing. The crew, the roles and the hours change with every job.
Most of the crew work now and then. Who is free on a given Saturday is something you find out by asking, one message at a time.
Someone drops out the day before, and the hunt for a replacement starts over.
Everything below is in the product today. A function marked Growth needs the Growth plan or Enterprise. The rest is in every plan.
Create the shifts the event needs with nobody on them, and publish. Your crew see them on the swap board, and an open shift belongs to the first person who takes it, unless a working-time rule blocks it.
A shift can have its own start and end time, so a set-up from 14:00 and a close-down that ends at 02:00 are planned as they are. Rest and working-time rules are still checked.
Crew who want shifts put themselves on a list. When you publish open shifts, they get one message with the shifts they could take.
Give people the skills they are signed off for, such as bartender, rigger or first aid. A shift that needs a skill can only be taken by someone who has it.
Crew set when they can work. A shift outside it gives you a warning while you plan.
Someone who cannot come offers the shift to one colleague or to the whole crew. When a colleague has taken it, you approve.
You are told at once, the day is recorded as sick leave and the shift goes on the swap board. Only colleagues who are free that day and may work the shift are asked.
You pay per employee per month. There is no minimum and no base fee. The first 14 days are free and need no card.
Everything on this page is in every plan, Starter included.
See what is in each planYou pay per active person per month. Someone you have invited who has not accepted yet is not billed, and neither is someone you have suspended. Suspending deletes nothing.
Not as such. helloswap has a schedule per department, and an event is the shifts on its day. On Growth and up you can have several departments, for example one per venue.
No. helloswap gives a person one shift a day, also across departments. A shift can have hours of its own, but a day in two separate stretches cannot be planned as two shifts for the same person.
They tap “I'm sick” on the shift, which they can do for a shift today or tomorrow. You are told at once, the day is recorded as sick leave and the shift goes on the swap board for the colleagues who are free that day. It stays in the sick person's name until someone has taken it and you have approved. If nobody is free, you are told that too, and you can give the shift to someone on the schedule yourself.
No. Everything works in the browser on a phone. There is also an Android app on Google Play.
Starter is €3 per employee a month, so 30 active people is €90 a month. Everything on this page is in Starter. There is no minimum and no base fee.
14 days free, no card. Import your people from CSV and publish in an afternoon.