Log inStart free trial

Pay for the people you schedule. Nothing else.

Every plan includes the schedule builder, the employee dashboard and 14 days free. No card to start.

Start free trial
14 days free · no card to start
Week of 24 Aug3 departments
MonTueWedThuFri
SLSofia L.
07–15
07–15
07–15
14–22
MDMarc D.
14–22
14–22
14–22
TBTom B.
22–06
22–06
22–06
22–06
MCMei C.
09–17
09–17
09–17
Open
Coverage
Marc ↔ Sofia
Saturday swap approved
Pricing

Three plans, priced per employee

Monthly billing — change or cancel any time.
Starter

Schedule, swaps, approvals and leave for a single team.

€3per employee / month
e.g. 25 people = €75 / monthStart 14-day trial
✓Schedule builder
✓Shift swaps
✓Employee dashboard
✓Approvals inbox
✓Leave and holiday
✓Open shift board
✓Repeat a week forward
✓Employee availability
✓Shift reminders
✓Sick calls with cover
✓Skills and staffing needs
✓Standby list
✓Android app
GrowthMost popular

Multiple departments and a full audit trail.

€5per employee / month
e.g. 25 people = €125 / monthStart 14-day trial
✓Everything in Starter
✓Multi-department
✓Time tracking
✓Audit log
✓Labor cost & overtime
✓Slack / Teams alerts
✓Calendar sync
✓Auto-fill week
✓Payroll export
Enterprise

Controls and support for large operations.

€8per employee / month
e.g. 25 people = €200 / monthStart 14-day trial
✓Everything in Growth
✓Single sign-on (SSO)
✓Public API
✓Dedicated support
✓Custom working-time rules
Features

Everything a rota needs, and nothing a rota doesn't.

Build the week, let people trade shifts under your rules, approve what needs approving, and keep leave and hours in one place.

Schedule builderDraft weeks ahead in a working copy, then publish when it's ready.
✓Repeat a week forward
✓Staffing needs per day
✓Custom hours on any shift
Shifts and swapsPeople trade shifts between themselves — both sides agree before you ever have to decide.
✓Open shift board
✓Propose a trade, any day
✓Safe swaps can approve themselves
Sick calls and coverOne tap on “I'm sick” tells the manager, puts the shift on the swap board and asks the people who could take it.
✓Call in sick from your phone
✓Only people who can take it are asked
✓Standby list for extra hours
Time offRequests and decisions live right next to the rota — and once time off is approved, nobody can accidentally get scheduled over it.
✓Four leave types
✓Approved leave blocks shifts
✓Manager decisions
Today and the week aheadOne page for what needs a decision today, and one email every Monday with what the coming week still needs.
✓Today page for managers
✓Monday summary email
✓Every approval in one inbox
Mobile appAn Android app with notifications, and a phone website that works on any phone, iPhone included.
✓Your next shift at a glance
✓Swap from anywhere
✓Push notifications
People and departmentsContracts, skills and departments decide who can cover what — including people who split their time across more than one department.
✓CSV import
✓Skill sign-off
✓Seat-based roles
Hours and payClock in and out, see worked hours next to the schedule, and hand payroll a clean export.
✓Time tracking
✓Labor cost and overtime
✓Payroll export
Admin and billingPer-employee pricing, invoices and the controls your IT team will ask about.
✓Outgoing webhooks
✓Audit log
✓Stripe invoicing
Compliance

The law is checked before the shift is planned.

Every shift, swap and open-shift claim is tested against your country's working-time rules the moment it is made. What breaks a rule is stopped, with the reason in plain words. What is only unwise gets a warning, and the manager decides.

BlockOnly 8h rest after the Wednesday shift — 11h minimum.
BlockNot signed off for night cover at this site.
WarnTakes Mei 2h past her contracted hours. A manager can still accept.

Only 8 hours' rest after the late shift. The rule is 11. Moved to 10:00, that is 11 hours' rest. The shift can be planned.

11 hRest between two shifts, at least
48 hWork a week at most, on average
6 hWork before a break is due
8 hNight work a day at most, on average
<18Shorter days, longer rest and no night shifts
✓The right skills on every shift

The figures are the EU's standard. helloswap applies each country's own.

The working-time rules of 31 countries are built in
ATBEBGCHCYCZDEDKEEESFIFRGBGRHRHUIEISITLTLULVMTNLNOPLPTROSESISK
Mobile app

Your shifts, in your pocket

Download helloswap for Android. See your next shift, swap with a colleague, request time off — and get a notification the moment something changes.

  • Your next shift and the week ahead at a glance
  • Swap or claim shifts in a couple of taps
  • Notifications for swaps, approvals and schedule changes
Download for AndroidFree for your whole team · Android 7 or newer

Installs straight from helloswap.io — Android asks you to allow it once.

On an iPhone? Add helloswap to your home screen →
Try it on your own week

14 days free, no card. Import your people from CSV and publish in an afternoon.

Start free trialSee pricing
Compare

What's in each plan

Same scheduling core in every plan. Higher tiers add approvals, controls and support.
Swipe to see every plan →
Feature
Starter€3/ employee / mo
Most popularGrowth€5/ employee / mo
Enterprise€8/ employee / mo
Schedule builder & swaps
Employee self-service
Approvals inbox
Leave and holiday tracking
Open shift board
Repeat a week forward
Employee availability
Shift reminders
Call in sick, with cover from the team
Skills and staffing needs
Standby list for extra hours
Automatic approval of safe swaps
Weekly summary email for managers
Android app
Working-time rules for 31 countries
24 languages
Multi-department
Time tracking
Audit log & data export
Labor cost & overtime dashboard
Slack / Teams notifications
Calendar sync
Auto-fill week
Payroll export
Public API & webhooks
Custom working-time rules
Single sign-on (SSO)
helloswap vs. others

What a team of 25 costs elsewhere

The same 25 employees on the cheapest plan each provider lists on its own website.

Swipe to see every tool →
Tool
Per month for 25 employees
Prices on the website
Minimum or base fee
Free trial
helloswapLowest listed price
€75
All plans
None
14 days, no card
Planday
DKK 750 (≈ €101)
2 of 3 plans
Min. 5 users
30 days, no card
Shiftbase
€106
All plans
€30/month, incl. 6 employees
14 days, no card
Deputy
US$125
All plans
Min. US$30/month
Yes
Quinyx
On request
No
Not stated
Book a demo
Included in every helloswap plan, from €3
  • Shift swaps, checked against your rest-time rules
  • Open shift board for extra hours
  • Time off and holiday, counted in working days
  • Approvals inbox for managers
  • Android app, and on iPhone from the home screen
  • No minimum, no base fee, cancel any time

Prices from each provider's own pricing page, checked 4 October 2026, shown as listed there (taxes may be excluded). Cheapest plan that fits 25 employees, billed monthly. Planday is shown in DKK as listed for Denmark (€1 ≈ DKK 7.46). Shiftbase also has a free plan for up to 15 employees. Features differ between plans and providers.

Full comparisons: helloswap vs Planday · helloswap vs SameSystem

Anyone with an active account who can be put on a shift. Managers and owners count too; people you've removed do not.

On day 15 we charge the card on file for the seats you have. If you added no card, the account pauses until you do.

Yes. Upgrades take effect immediately and we prorate the difference. Downgrades apply at the next renewal.

They do. Add someone and the seat count follows your active headcount automatically.

All major cards, through Stripe.

Any time from Billing. You keep access to the end of the paid period.

helloswap

Workforce scheduling for shift-based teams — build the week, let people trade shifts under your rules.

ProductPricingFeaturesCompare plansCompare toolsMobile appFAQ
AccountLog inStart free trialHelp centerBlogChangelogStatusBecome a reseller
LegalTerms of ServicePrivacy PolicyDelete account